Sets, another aspect of Management in CollectiveAccess are ordered groupings of any record type defined by users for a specific purpose. Unlike Collections, Sets are ad-hoc groups of records created by a user for a practical purpose (e.g., a working checklist for an upcoming exhibition, or a set of Entities for which biographical information is needed). They are typically temporary groupings and thus not meant for collection-level cataloging.
CollectiveAccess allows you to create unique Sets to organize and manage your records. Through Sets you can curate content for a website, manage cataloging workflows, and group objects together for practically any purpose. So how do you create them?
Create a New Set Go to Manage > My Sets in the Global Navigation. Select the type of Set you would like to create: Public presentation will publish to the public website (Pawtucket). User set creates a set only for use in the back-end of the database (Providence). Select the Set Content – what types of records you want to add to this set. Enter a Title for the Set. Enter the Set Code – a unique identifier that will distinguish this set in the database. Enter an Introduction (if needed). Click save to activate the Set You must create and save the Set before you can add records.
Creating a New Set File:Creating a set
Adding an Item to a Set
Searching by Sets
From the inspector in the “Find-Object” menu, you may search by any set available to you, by selecting the set title from the “Search By Set” drop-down menu. Once you search by set, all set items will display in the results as usual, and all the display options apply as they would in any other type of search.